Police Clearance Certificate (PCC) Report in Nepal 2025: Complete Guide to Online & Offline

Police Clearance Certificate

Table of Contents

    What is a Police Clearance Certificate (PCC)?

    A Police Clearance Certificate is an official document issued by the Nepal Police confirming whether or not an individual has a criminal record.

    Purpose of PCC:

    • Employment abroad: Required by foreign employers for background checks.
    • Visa & Immigration: Mandatory for work permits, student visas, and permanent residency.
    • Education: Students applying to foreign universities often need a PCC.
    • Legal proceedings: Used in court cases, adoption, and other legal matters.

    Validity: PCCs are typically valid for 3–6 months from the date of issue.

    Who Needs a Police Clearance Certificate?

    A PCC is usually required by:

    • International job seekers – those applying for overseas employment, especially in sensitive sectors.
    • Immigration applicants – visa and PR (permanent residency) applicants.
    • International students – for university admission and scholarships abroad.
    • Legal applicants – individuals involved in adoptions or legal cases requiring background verification.

    Note: Many countries require that the PCC be no older than 3–6 months.

    Eligibility for a PCC in Nepal

    To apply for a PCC, you must meet the following:

    • Citizenship:
      • Must be a Nepali citizen with a valid citizenship certificate.
      • Foreign nationals residing in Nepal must hold a valid visa.
    • Legal status:
      • No pending legal cases or unresolved criminal charges in Nepal.
    • Age requirement:
      • Must be at least 16 years old.
      • For minors under 16, parents/guardians can apply on their behalf.

    Documents Required for Police Clearance Certificate in Nepal

    Here’s a checklist of documents:

    Document Type Purpose / Importance
    Citizenship Certificate Proof of Nepali citizenship (mandatory)
    Passport Required for all international applications
    Passport-sized photographs (2–4) Identification purposes
    Completed Application Form Mandatory for processing
    Purpose Statement Explains why the PCC is required
    Proof of Residence (utility bill/rental agreement) Confirms applicant’s address
    Supporting documents (visa copy, admission letter, job offer, etc.) Context-specific requirement

    Note: Ensure names, DOB, and addresses match across all documents. Discrepancies may cause delays.

    Online Process for Obtaining Police Clearance Certificate in Nepal

    Step 1: Visit the Official Portal

    Step 2: Create an Account

    • Register with a valid email & phone number.
    • Verify your account via email confirmation.

    Step 3: Complete the Application Form

    • Enter details such as full name, citizenship number, and purpose.

    Step 4: Upload Required Documents

    • Citizenship copy, passport, photographs, proof of residence, purpose documents.

    Step 5: Track Application Status

    • Log in and check “View Application Status.”
    • Common statuses: Processing, Approved, or Rejected.

    Step 6: Download Your PCC

    • Once approved, download the digitally signed PDF with QR code.

    Step 7: Attestation (if needed)

    Offline Process for Obtaining PCC in Nepal

    1. Visit your local police station.
    2. Collect and fill out the PCC application form.
    3. Submit required documents (citizenship, passport, photographs, proof of residence).
    4. Pay the processing fee (cash or bank draft).
    5. Wait for background verification.
    6. Collect the PCC once approved.

    How Long Does it Take to Get a PCC?

    Application Method Processing Time
    Online 1–2 working days
    Offline 1–3 days

    Processing may take longer during peak seasons or if additional verifications are required.

    Common Challenges in Obtaining PCC

    • Document discrepancies: mismatched names, DOB, or addresses.
    • Incomplete applications: missing photographs, unsigned forms, no purpose statement.
    • High application volume: delays during academic/work visa peak seasons.

    Solution: Apply early, double-check documents, and maintain consistency across all records.

    Contact Details of Police Clearance Certificate Office in Nepal

    Main Office (Kathmandu):

    • Nepal Police Headquarters, Naxal

    Regional Police Offices:

    • Eastern Region – Biratnagar Police Office
    • Central Region – Hetauda Police Office
    • Western Region – Pokhara Police Office
    • Mid-Western Region – Surkhet Police Office
    • Far-Western Region – Dhangadhi Police Office

    Online Resources: